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#DQ FILE DRIVER DRIVERS#
#DQ FILE DRIVER DRIVER#
#DQ FILE DRIVER LICENSE#

In that case, a motor carrier could ask for the information further into the vetting process, providing it is captured before the driver operates a commercial motor vehicle (i.e., is dispatched) for the first time. Suppose an applicant is concerned about providing PII during an initial application.

#DQ FILE DRIVER LICENSE#

Note that personal identification information (e.g., Social Security number, date of birth, driver’s license number) remains on the driver-specific application per §391.21. If you are using up previously purchased road test certificates in the old format, you are not obligated to enter these data elements. Effective March 22, 2022, the road test certificate no longer needs to capture a driver’s: The revised certificate removes personal identifiable information, data that driver applicants are often hesitant to provide. This form is kept in the DQ file after a driver successfully completes a road test on a representative commercial motor vehicle per §391.31. Keller Consulting Services and Products for larger companies.The FMCSA made some changes to the prescribed format of the road test certificate. That is why NorthAmerican Transportation Association endorses PassBook for small to medium company’s and J.J. So, as you can see, properly maintaining your DQ files is a practice that should not be taken lightly, and you should evaluate the risks by having an audit conducted on a regular basis. Monetary penalties for these violations can cost as much as $1,307 per day for each occurrence up to a total of $13,072.

391.51(b)(7) Failing to maintain medical examiner's certificate in driver's qualification file (critical).

391.51(b)(2) Failing to maintain inquiries into driver's driving record in driver's qualification file (critical).

391.51(a) Failing to maintain driver qualification file on each driver employed (critical).

391.45(b) Using a driver not medically examined and certified during the preceding 24 months (critical).

391.45(a) Using a driver not medically examined and certified (critical).

391.15(a) Using a disqualified driver (acute).

391.11(b)(4) Using a physically unqualified driver (acute).

Listed below are the types of violations that apply in a compliance review of part 391: If the issue involves an expiring document(s), correct it as soon as you find the error and place a note in the file to explain the oversight and what you are doing going forward to ensure the same type of mistake doesn’t recur, or at the very least is kept to a minimum. For larger sized fleets (over 500 trucks), it may be wise to hire an outside auditor to come to their place of business and conduct the audit if staffing is an issue.Īny time you discover a DQ deficiency, it’s imperative you correct the issue immediately. It is recommended that motor carriers audit at least 25% of their fleet annually for errors, expired documents and/or omissions. Retention periods for the different documents are also covered in this part.Īs a best practice, carriers should periodically audit their own records (annually at a minimum) to ensure that all required documents are being updated in a timely manner. Annual updates include the state driving record, the driver’s annual certification of violations, the annual review of the driving record by the company, and annual queries to the Drug and Alcohol Clearinghouse. i.e., MVR within 15 days of receiving a new/updated MEC). For example, the MEC must be updated with a new physical exam on or before the expiration date of the current one (carriers are also required to run a state driving record.

#DQ FILE DRIVER DRIVERS#

The qualifications for drivers are outlined in 49 CFR Part 391, including physical qualifications (also known as the medical certification or medical examiners certification, aka, the MEC), along with mandates that carriers must follow when hiring commercial motor vehicle (CMV) drivers.Īlso outlined are the requirements for what must be included on a CMV driver’s application, the different types of background requests that are required, and ongoing requirements for carriers and drivers in the way of expiring documents that must be updated.